Please review the following terms and conditions carefully before completing your vendor registration. By submitting your registration and payment, you acknowledge and agree to comply with all vendor requirements, event regulations, and applicable laws.
PAYMENT & REFUNDS
Payment is **due in full at the time of registration**. Registration is not considered complete until payment has been received.
**No refunds will be issued for vendor no-shows.**
BOOTH PLACEMENT & SALES AREA
Vendors must remain within their assigned booth space and may not relocate, exchange, or sublet their space without prior authorization.
Vendors may not sell or distribute merchandise outside of their assigned area. **Mobile sales**, including carts, trays, backpacks, or other roaming sales methods, are strictly prohibited.
CANCELLATION POLICY
All vendor cancellation requests must be submitted **in writing no later than ninety (90) days prior to May 1, 2027**.
ALCOHOL SALES
The sale or distribution of **liquor, beer, wine, or other alcoholic beverages is prohibited**.
OUTDOOR EVENT & VENDOR EQUIPMENT
The Black Wall Street Rally is an **outdoor event**. Vendors must be completely self-contained and are responsible for providing all equipment and supplies necessary to operate their booth.
**Electricity, water, tents, tables, and chairs are NOT included.**
REGISTRATION CONFIRMATION
Vendors will receive a system-generated email confirming that their application has been **received and approved**. Please retain this confirmation for your records.
BOOTH ASSIGNMENTS & SET-UP
Booth placement, assigned set-up times, and additional vendor instructions will be distributed by email approximately **five (5) to seven (7) days prior to the event**.
Vendors should not arrive for set-up until they have received their booth assignment and set-up instructions.
INDEPENDENT VENDORS
Products, services, merchandise, and promotional materials offered by vendors are independently provided and are **not affiliated with, endorsed by, sponsored by, or offered in conjunction with Black Wall Street Rally or Black Diamonds OK**, unless expressly authorized in writing.
PROHIBITED MERCHANDISE & CONDUCT
Vendors may not display, distribute, promote, or sell **illicit, offensive, sexually explicit, drug-related, counterfeit, profane, unlicensed, or unauthorized merchandise**, as determined by Black Diamonds OK and event management.
Vendor exhibits may not interfere with neighboring vendors, attendees, or event operations through **excessive noise, objectionable odors, unsafe conditions, obstruction, or other disruptive activities**.
CLEANLINESS & TRASH
Each vendor is required to provide **at least one (1) trash receptacle** within their booth space.
Vendors are responsible for maintaining a clean and orderly booth area throughout the event and properly disposing of all trash and debris.
LIMITATION OF LIABILITY
To the fullest extent permitted by applicable law, exhibitors agree to indemnify and hold harmless **Black Wall Street Rally, Black Diamonds OK, and their respective partners, sponsors, volunteers, officers, agents, and affiliates** from claims, damages, losses, liabilities, injuries, or expenses arising from or related to the vendor’s participation in the event, including, but not limited to, accidents, theft, property damage, personal injury, acts or omissions of vendors, attendees, or third parties, and circumstances beyond the organizers’ reasonable control.
Such circumstances may include severe weather, wind, rain, flooding, tornadoes, natural disasters, emergencies, or other unforeseen events.
COMPLIANCE & REMOVAL
Vendors who violate event rules, applicable laws, permit requirements, or instructions from event management may be required to immediately cease operations and vacate the event premises.
Vendors removed for noncompliance will not receive a refund.
WEATHER & UNFORESEEN CIRCUMSTANCES
The event is scheduled to take place rain or shine.
No refunds will be issued due to weather conditions, natural disasters, emergencies, or other circumstances beyond the reasonable control of event organizers.
